MODERN SLAVERY STATEMENT

Modern Slavery Statement

Introduction
This statement sets out Datamatics UK Ltd.’s actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its own business and its supply chains. This statement relates to actions and activities during the financial year 1 April 2019 to 31 March 2020.

As part of recruitment & temporary manpower suppliers the organisation recognises that it has a responsibility to take a robust approach to slavery and human trafficking.

The organisation is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensuring that its supply chains are free from slavery and human trafficking.

Datamatics UK Ltd, was formed in 2006, as a Limited Company, with Directors & Shareholders. The Head Office is Located at Winsor & Newton Building, Whitefriars Avenue, Suite No 25, Harrow, England, HA3 5RN, with a Further Office in Amba House, Harrow.
Datamatics UK Ltd provides recruitment & temporary manpower, along with Development and Support. We specialize in all aspects of recruitment & IT from infrastructure to consultancy. We work only with UK Based Agencies and clients who all have current Modern Slavery Policies in place. We annually review these to ensure compliance

This statement covers the activities of Datamatics UK Ltd:
We are a recruitment and Umbrella company, working with registered Agencies and end clients in the UK

Countries of operation and supply
The organisation currently operates in the following countries:
United Kingdom

The following is the process by which the company assesses whether or not particular activities or countries are high risk in relation to slavery or human trafficking.

Datamatics UK Ltd. carries out due to diligence processes in relation to ensuring slavery and/or human trafficking does not take place in its organisation or supply chains, including conducting a review of the controls of its suppliers. As part of our initiative to identify and mitigate risk, we have in place systems to:

  1. Identify and assess potential risk areas to our supply chains
  2. Mitigate the risk of modern slavery and human trafficking in our supply chains
  3. Monitor potential risk areas in our supply chains
  4. Protect whistle-blowers anonymously

We do this internally via our Supply Chain Risk Assessment Process for Modern Slavery

Datamatics UK Ltd. has not, to its knowledge, conducted any business with another organisation which has been found to have involved itself with modern slavery.
In accordance with section 54(4) of the Modern Slavery Act 2015, Datamatics UK Ltd. has taken the following steps to ensure that modern slavery is not taking place:

  • Review Supplies Regularly
  • Reviewing supplier contracts to include termination powers in the event that the supplier is, or is suspected, to be involved in modern slavery

High-risk activities
The following activities are considered to be at high risk of slavery or human trafficking:-

Datamatics UK Ltd considers its main exposure to the risk of slavery and human trafficking to be low as we do not work in any of the listed exposed markets.
In general, Datamatics UK Ltd considers its exposure to slavery/human trafficking to be relatively limited, Nonetheless, it has taken steps to ensure that such practices do not take place in its business nor the business of any organisation that supplies goods and/or services to it.

Responsibility
Responsibility for the organisation’s anti-slavery initiatives is as follows:-

  • Policies: Reviewing and putting in place the relevant polices in relation to slavery and human trafficking is the responsibility of the Director within each part of the business
  • Investigations/due diligence: The Director is responsible for compliance in their respective business units and for their supplier relationship
  • Training: We will provide training to relevant members of staff at induction and throughout employment where relevant to ensure that they understand the risks of modern slavery infiltrating our business or supply chain. Effective operation of our policies & procedures are aimed at mitigating this risk

Risk assessments
Datamatics UK Ltd. has set the following key performance indicators to measure its effectiveness in ensuring modern slavery is not taking place in the Datamatics UK Ltd. or its supply chains.

  • Regularly check employee contracts
  • Review Suppliers
  • Liaise with our external HR Partner for updates on Policies and procedures

Training: Datamatics UK Ltd. provides the training to staff to effectively implement its stance on modern slavery

Relevant policies
The organisation operates the following policies that describe its approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in its operations

  • Whistleblowing policy; The organisation encourages all its workers, customers and other business partners to report any concerns related to the direct activities, or the supply chains of, the organisation. This includes any circumstances that may give rise to an enhanced risk of slavery or human trafficking or prohibiting of freedom, association or movement. The organisation’s whistleblowing procedure is designed to make it easy for workers to make disclosures, without fear of retaliation.
  • Employee code of conduct; The organisation’s code makes clear to employees the actions and behaviour expected of them when representing the organisation. The organisation strives to maintain the highest standards of employee conduct and ethical behaviour when operating abroad and managing its supply chain.
  • Supplier/Procurement code of conduct; The organisation is committed to ensuring that its suppliers adhere to the highest standards of ethics. Suppliers are required to demonstrate that they provide safe working conditions where necessary, treat workers with dignity and respect, and act ethically and within the law in their use of labour. The organisation works with suppliers to ensure that they meet the standards of the code and improve their worker’s working conditions. However, serious violations of the organisation’s supplier code of conduct will lead to the termination of the business relationship. The organisation carries out due diligent processes in relation to ensuring and/or human trafficking does not take place in it suppliers
  • Recruitment/Agency workers policy The organisation uses only specified, reputable employment agencies to source labour and always verifies the practices of any new agency it is using before accepting workers from that agency. All Agencies must adhere to the Modern Slavery Act and must be explicit that they prohibit the use of worker-paid recruitment fees.

Due diligence
The organisation undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The organisation’s due diligence and reviews include:

  • Mapping the supply chain broadly to assess particular product or geographical risks of modern slavery and human trafficking
  • Evaluating the modern slavery and human trafficking risks of each new supplier.
  • We have in place systems to encourage the reporting of concerns and the protection of whistle blowers.
  • Engage with our suppliers both to convey to the Anti slavery and human trafficking policy and to gain an understanding of the measures taken by them to ensure modern slavery is not occurring in their businesses.
  • Where possible we build long standing relationships with suppliers and make clear our expectations of business behaviour.
  • Audits of suppliers in relation to modern slavery with regards to freedom of association, movement or employment, harsh or inhuman treatment and human trafficking.
  • Terms of business with suppliers include a modern slavery clause to match our organisations policy. Invoking sanctions against suppliers that fail to improve their performance in line with an action plan or seriously violate our supplier code of conduct, including the termination of the business relationship.

Performance indicators
The organisation has reviewed its key performance indicators (KPIs). As a result, the organisation is :

  1. requiring all staff to have completed training on modern slavery by April 2020
  2. developing a system for supply chain verification [expected to be in place by April 2020, whereby the organisation evaluates potential suppliers before they enter the supply chain
  3. reviewing its existing supply chains on a regular basis whereby the organisation evaluates all existing suppliers yearly.

Training
The organisation requires all staff within the organisation to complete training on modern slavery. We regularly update this training to ensure all staff understand the signs or modern slavery and where to report any concerns they may have

The organisation’s modern slavery training covers

  1. how to assess the risk of slavery and human trafficking in relation to various aspects of the business, including resources and support available.
  2. how to identify the signs of slavery and human trafficking.
  3. what initial steps should be taken if slavery or human trafficking is suspected.
  4. how to escalate potential slavery or human trafficking issues to the relevant parties within the organisation.
  5. what external help is available, for example through the Modern Slavery Helpline, Gangmasters and Labour Abuse Authority and “Stronger together” initiative.
  6. what messages, business incentives or guidance can be given to suppliers and other business partners and contractors to implement anti-slavery policies.
  7. what steps the organisation should take if suppliers or contractors do not implement anti-slavery policies in high-risk scenarios, including their removal from the organisation’s supply chains.

Awareness-raising programme
As well as training staff, the organisation has raised awareness of modern slavery issues by including this in the email.

The Email explains to staff
the basic principles of the Modern Slavery Act 2015:

  1. how employers can identify and prevent slavery and human trafficking.
  2. what external help is available, for example through the Modern Slavery Helpline.

Board/Member approval

This statement was approved on 12/04/2019 by the organisation’s [board of directors/members], who review and update it annually.


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